Registration, leave, AWOL, garnishee orders, discipline and assets – one record per employee.

An HR administrator processing a garnishee order, tracking a disciplinary case, and approving a leave request for the same employee, in three different systems – that’s the problem this replaces. Every employee has one file: ID and registration, leave balance and history, disciplinary record, garnishee orders, and the uniform or equipment they’ve been issued.

· Employee lifecycle · Leave & AWOL management · Discipline records · Garnishee order handling · Prof1t Assets (uniform & equipment tracking) ·

Actual attendance flows directly into Prof1t Pay – no exporting, no importing, no re-keying.

The scenario every payroll manager knows: attendance data sitting in one system, payroll running in another, and someone spending two days a month reconciling the two by hand. Prof1t removes the reconciliation entirely. All legislated pay rules are applied automatically, and a small team can run payroll for a large, complex, multi-site workforce without the administrative load that usually comes with it.

Managed processes are linked to issuing a Preliminary Payment Advice (PPA) to the Mobile App to approve overtime, deductions, leave, garnishees, and adjustments. This replaces queries linked to phone calls, WhatsApp messages, or a walk-in’s to HR with no record of what was asked or resolved.

· Direct attendance-to-payroll flow · Legislated pay rules, applied automatically · Multiple payroll rules with governance built in · Weekly and monthly proactive review by the Prof1t team ·

Every uniform, radio and piece of equipment issued to a guard, tracked against their record – reconciled into payroll with consent, sign-off and employee authorisation built into the sequence.

· Allocation · Ownership · Replacement · Sign-off · Recovery on exit ·

Replace the WhatsApp groups, OB books, e-mails and phone calls with one accountable record.

A security guard on his radio at the vehicle gate of an industrial yard at dusk, logging an incident that currently lives only in his memory and an OB book nobody will read until there’s a claim – that’s what Prof1t Guardian is built to fix. Standard operating procedures get enforced, not just circulated. Every department gets visibility into what’s happening in every other department. Staff are held accountable because the trail is there, bottlenecks get uncovered, and trends get spotted before they become disputes.

When disruption hits – a site incident, a regulatory change, a large-scale disruption to normal operations – the same system that runs your day-to-day gives you a framework to keep functioning without losing the record of what happened.

· Incident logging from the field · SOP enforcement & audit tools · Resilience & continuity planning · Productivity · Data protection & compliance handling ·

Keep your staff connected – from the roster they can actually trust, to the payslip they can actually query.

A guard who used to find out about a shift change from a supervisor’s phone call, or not at all, is the exact confusion this closes. From the App, every employee sees the most up-to-date, accurate schedule of their own shifts – so there’s no ambiguity leading up to a shift, and no roster that’s out of date by the time it reaches them.

What it does, end to end:

• Rosters, distributed and current – Supervisors distribute rosters directly to the App; employees always see the live version, not a printed copy from last week.
• Clock in / out – Shifts start and end from the same device the rest of the day runs on.
• Payslips, issued digitally – No more paper handouts – saving on fuel and time. Payslips are issued straight to the App and can be forwarded on, without a supervisor manually distributing print-outs site by site.
• Pay queries & PPA approvals – The same authorise-or-query flow from the PPA section above lives here: an employee reviews, approves, or raises a query on their pay before it locks in.
• Leave applications – Submitted and processed from the app, instead of a paper form that has to physically reach HR.
• Location visibility on the way to work – Supervisors and control rooms can check where staff are en route to a shift, useful for confirming coverage before a post goes unmanned.
• Notifications, both ways – Broadcasts from the back office reach staff instantly; staff can send notifications back up the chain just as easily.

What this replaces: printed rosters that are already outdated, paper payslip handouts, a leave form that has to physically travel to HR, and a supervisor fielding pay queries by phone with no record of what was asked.

Why it matters beyond the admin saved: a guard who can see his own schedule, get paid on time with a payslip he can actually query, and reach his supervisor directly from his phone is a guard who feels like part of the operation rather than a number on a roster. The Prof1t Mobile App is built around that – a greater sense of participation and collaboration between officers and their supervisors, not just a digital filing cabinet.

Every roster, clock-in, payslip and incident on one console – with an alert layer that catches problems before they become disputes.

Compass sits above Time, Roster, People, Pay and Guardian, watching the same employee record every module writes to. A guard who’s late to post and has an open disciplinary case and is rostered on a site with a recent incident spike surfaces on its own, instead of three managers discovering it separately three weeks later.

· The unified employee record · Cross-module alerts · Client-facing reporting · Rolling out module by module ·